PLM Integrations With Other Enterprise Systems

Are disconnected systems putting your business at risk?

More and more companies are leveraging enterprise application integrations to enhance data exchange and functionality across multiple systems. In turn, they can streamline workflows and increase operational efficiency and scalability. Here, we discuss how integrating product lifecycle management (PLM) software with other enterprise solutions enables manufacturers to better manage the entire new product development and introduction (NPDI) process and accelerate time to market. We also review common integration methods and key business considerations when initiating a PLM integration.

Choosing PLM software with the best integration capabilities allows companies to connect systems like CAD, ERP, MES, CRM, and IoT for seamless data flow and workflow automation. Integrated PLM improves collaboration, reduces manual errors, accelerates product launches, and ensures compliance. Cloud-based platforms with open APIs and connectors make this integration efficient and secure.

Today’s manufacturing ecosystem consists of a diverse mix of product teams and supply chain partners from across the globe. They often rely on multiple, disjointed software applications to design, develop, and maintain a product. Teams must switch from one system to another and manually re-enter data to keep product information up to date and move processes along. This can be a labor-intensive task that results in errors and costly delays.

Disconnected Systems Result in Errors and Inefficient Workflows

Enterprise PLM solutions serve as the single source of truth for managing the product bill of materials (BOM) and associated quality and change processes. Integrating PLM with upstream and downstream enterprise systems ensures a smooth handoff of product information between design, quality, and production teams. Because data is automatically updated and transmitted across all systems, everyone has full visibility into any changes or issues. Ultimately, they can work more efficiently to get high-quality products to market on time and on budget without any surprises.

Upstream Systems:

• Engineering Design Solutions: Integration with design solutions such as mechanical CAD (MCAD) and electronic design automation (EDA) software facilitates earlier design reviews and feedback from downstream product teams and supply chain partners. This ensures design for manufacturability (DFM) and reduces costs associated with scrap and rework.

Downstream Systems:

• Enterprise Resource Planning (ERP): Integration with ERP systems ensures that manufacturing receives the latest released design information, eliminating production errors and resulting scrap or rework. In addition, teams can easily monitor inventory, supply chain activities, and financial operations.
• Manufacturing Execution Systems (MES): Integration with MES enables real-time collection of data on events that take place on the factory floor. This data can be used to help manufacturing teams optimize their efficiency.
• Electronic Component Databases: Integration with component databases like SiliconExpert and Octopart provides greater visibility into critical component details such as market availability, cost, and environmental compliance information. This helps organizations mitigate supply chain risks, avoid product delays, and meet regulatory requirements.
• Customer Relationship Management (CRM) Systems: Integration with CRM systems like Salesforce, ServiceMax, and Zendesk provides product teams centralized access to critical customer feedback and data. This can help further inform product development and quality processes and improve customer satisfaction.

Companies that integrate PLM with ERP and other enterprise systems are more likely to realize these benefits:

• Enhanced collaboration across the organization
• Decreased product scrap and rework
• Cost reduction
• Greater efficiency/streamlined operations
• Improved accuracy/product quality
• Better inventory tracking
• Improved cost analysis
• Streamlined environmental, export control, and quality compliance
• Accelerated time to market
• Increased customer satisfaction
• Greater profitability

There are various methods that can be used to connect enterprise systems. Some require minimal IT resources whereas others may involve more extensive coding or customization for deployment.

Application Programming Interface (API)

An API is an intermediary that is used for point-to-point integrations, enabling two different software systems to talk directly to each other and securely exchange data and functionality. Because APIs have a defined architecture and protocol for sharing information, they simplify the integration process. Typically, SaaS PLM vendors will provide customers their own APIs for integration. REST APIs are well-documented, fast, and can be implemented as needed to support greater scalability.

Electronic Data Interchange (EDI)

An EDI is a standard electronic format that is used to move business documents from one organization’s computer system to another. It automates and replaces paper-based transactions such as invoices and purchase orders. EDIs can be challenging to implement and maintain due to the unique and ever-changing requirements of each business.

Middleware

Middleware is software that lies between the applications and their operating system. It functions as a “hidden” translation layer between systems, enabling communication and data management capabilities beyond what is provided in the operating system. This approach is used when more complex business rules are needed, or a large volume of data is transmitted between systems. Middleware requires extensive programming and can be costly to configure and maintain. It does not allow for scalability.

Before integrating your PLM solution with another enterprise system, consider the following:

• What are the resource and time investments needed to complete the integration? Does the integration require IT involvement from multiple software vendors (e.g., PLM, ERP)?
• Does the PLM vendor provide low-code or no-code technologies to enable fast, easy, and scalable integrations? Are standard and flexible connection methods such as REST APIs available?
• How will new PLM software releases impact the integration? Does the connection need to be retested or reconfigured?
• How will data be exchanged across systems? For example:
  •  Transfer of designs/BOM information from ECAD/MCAD to PLM
  •  Transfer of BOM and engineering change order (ECO) data from PLM to ERP
  •  Transfer of part items from ERP to PLM
• Does the PLM integration method enforce your unique business rules and security requirements to ensure data integrity?
• How will product teams and supply chain partners access and view information within their respective systems?
• What is the current culture at your organization? Are employees receptive to change? Will they embrace the PLM integration?

The enterprise system(s) that you choose to integrate with PLM will depend on your unique business needs. By implementing a proven cloud-native PLM solution, you will have a solid foundation to effectively manage product data throughout the entire lifecycle. Hence, you don’t necessarily need to start with a fully integrated system. Integrating PLM with SCM enhances efficiency, agility, and compliance in product development, driving innovation and responsiveness in competitive markets.

If your engineering teams want to automate the transfer of CAD designs and corresponding files (i.e., parts and assembly drawings) into the PLM system, then you should consider starting with a PLM and CAD integration. Alternately, if you are looking to manage additional business activities such as inventory management, material planning, and order tracking, then start with a PLM and ERP integration.

In any case, work with your PLM software vendor and inquire about their integration capabilities. Determine if they have a marketplace that offers partnership programs, no-code apps, or customized solutions to address your needs. Ultimately, the integration shouldn’t be a time or cost burden to your business. Instead, it should help you scale and reach your product realization goals.