Arena Workspace Archiving

Maintain a Local Copy of Your Workspace Data

SOLUTIONBRIEF

Overview

To meet the demands of today’s highly regulated environment, some manufacturers need an easy and reliable way to retain a current archive of their entire product record on site. By leveraging Arena Workspace Archiving functionality, you can automatically generate a local copy of your product data and readily import it into spreadsheets, databases, and other systems for review and storage.

With the ability to request quarterly archive updates, you can be confident that the latest product information is always maintained at your premises.

	KEY CAPABILITIES
	Automatic generation of archive files for your entire product record
	Optimized for efficient transfer and local storage on customer premises
	Metadata is provided in CSV format
	Files and thumbnails are provided in Windows-based folder structure
	An index file will cross-reference the files and thumbnails with their respective objects

HOW IT WORKS

Once the Workspace Archiving functionality is activated, the Account Administrator can request an archive update quarterly, from within the account administration tool. Upon request, a new archive will be generated containing the full set of CSV metadata available at the time of extraction. For file attachments, the initial archive delivery will contain a download of all file attachments available in Arena PLM at the time of extraction. Subsequent delta archive deliveries will again contain the full set of CSV metadata, but only the new files/editions that have been added to Arena PLM since the previous archive package was extracted. The combination of the latest full CSV metadata extract and the cumulative files/folders delivered will constitute the latest full on-premises archive.

All archive deliveries will be made via electronic download. An Arena dashboard notification will be generated to alert the Administrator that the Archive has been completed and a separate email will provide instructions on how to download it from our secure servers.

Workspace Archiving-Cross-Reference Files, Metadata, Thumbnails graphic

ARENA IS YOUR TRUSTED PARTNER

Arena offers the most comprehensive product development platform to help you innovate rapidly. We improve, accelerate, and track your product processes across multiple teams, locations, and partners. We help your teams collaborate through the entire product lifecycle, stay on budget, and respond effectively to customer demands. All of this helps you bring better products to market, faster and easier, so you can change the world.

To find out how you can join some of the most innovative customers in the world, contact [email protected].

ON-PREMISES DATA ARCHIVING

Workspace Archiving is valuable for customers who, separate from the Arena application, want to maintain a current copy of their electronic product records on their own premises for specific needs such as record retention under FDA regulations or internal business process requirements. For these customers, Arena Workspace Archiving provides a simple, reliable way to generate and download an on-premises archive of the entire product record managed in Arena. Storing, securing, and maintaining integrity of all downloaded archive files is the responsibility of the customer.

ARCHIVE FILES

We deliver your data in CSV format which is readily imported into a spreadsheet, database, or other systems for review. Data included:

Items: Entire item master and all BOMs, by version, with item thumbnails
- Working, effective, and superseded revisions plus unreleased
Suppliers: Supplier items, and sourcing relationships (AML, AVL), with supplier item thumbnails
Changes: Including affected items, approvals, disposition, and implementation details
Requests: Including issues, items, participants, and history
Projects: Including schedule and all references
Quality: Including process details, affected items, decisions, and history
Training: Including all plans, associated items, and user records
All attachments associated with objects above, by edition, including markups and corrections

PRODUCT AVAILABILITY & PRICING

The Workspace Archiving solution is available today. Please contact your Arena sales representative to learn more.

TECHNICAL REQUIREMENTS

Sufficient local storage, local security, and local backup capabilities.