What is an Archive?

Archive Definition

In the context of business, the term “”archive”” refers to the process of storing and preserving documents, records, and other types of information that are no longer actively required but may be useful in the future. Archive storage can be physical, such as a room or building, or digital, such as a database or cloud storage system.

The archiving process entails organizing and cataloging the documents or records so that they are easily accessible and retrievable. In certain instances, documents or records may be digitized as part of the archiving process to make them more accessible and reduce the need for physical storage space.

Businesses frequently use archiving to comply with legal or regulatory requirements for document retention, or to preserve vital company records or historical materials. Additionally, it can be used to free up space or resources required for more active or current business operations.

Best Practices for Item & Document Management

Read our best practice articles on effective item and document management.