Engineering Change Request Form - Capture Problems & Proposed Solutions

What is an engineering change request form?

An engineering change request (ECR) form is used to describe a suggested enhancement or problem with a product. The form initiates the change process — it promotes discussions within the organization to help determine the impact of a change and the best possible solution. The ECR form is circulated and reviewed among key stakeholders. It is the predecessor for an engineering change order (ECO), which describes the details of a change and may specify how a change should be implemented.

Examples of change requests

A change request originates from customer complaints, field failures, non-conforming materials, audits, product enhancement ideas and other various sources. Depending on the basis for the change, a change request can be categorized as one of the following:

  • Engineering change request (ECR) — A change request listing proposed improvements or problems with components or assemblies.
  • Manufacturing change request (MCR) — A change request specifying changes to the manufacturing process or equipment.
  • Document change request (DCR) — A change request detailing changes or problems with documents, specifications or SOPs.
  • Corrective action request (CAR) — A change request documenting a critical problem with a product.
  • Field failure request (FFR) — A change request detailing a problem with the product as observed in the field.
  • Supplier corrective action request (SCAR) — A change request describing something that is wrong with a part, process, or component from a supplier.

What an engineering change request form should capture

Whether an employee, supplier or contract manufacturer creates a change request by documenting information on a piece of paper or entering change details via an electronic system, a change request should include the following:

  • A description of the problem encountered
  • The reason the change is needed
  • A proposed change (optional)
  • The part number(s) affected by the problem
  • The part descriptions
  • The request originator’s name
  • The change request submission date
  • The key stakeholders names’ and roles
  • The stakeholders’ opinion on the change request
  • The disposition action chosen to resolve the original issue

Example ECR forms available to download

As mentioned above, companies may manually circulate paper ECR forms for review and approval. If your organization doesn’t have an ECR template, or you would like an example what one might look like, download the free ECR documents below. Arena Solutions has created these templates based on our years of experience working with manufacturers.

Free ECR templates and examples for download

The zip below includes a blank ECR form that can be edited and additional engineering change templates.
Download ZIP »

The role of the ECR form and why it’s important

As a standard form for employees to review and understand a problem or make a suggested change to a product or process, the ECR form helps facilitate business decisions. It provides a method to document problems, raise issues, capture responses, propose solutions and define consequences when deferring issues. It captures the action the group wants to take on a particular problem or suggested change. And unlike an ECO, which documents an actual change, an ECR shows the origins of an issue, discussions of options and thoughts behind the action chosen. The information captured on the ECR can often be helpful in the future when looking at past modifications.

How you can manage ECRs in Arena PLM

Arena PLM, a cloud-based solution for bill of materials (BOM) and change management, bridges the gap between design, engineering and manufacturing with a controlled, centralized way to manage changes to product data. See how to collect, evaluate, track and disposition product and engineering change requests in the Arena PLM ECR screenshots below.

Arena PLM enables companies to:

  • Capture change requests like ECRs, MCRs, DCRs, CARs and SCARs electronically
  • Share change requests with internal employees, suppliers and partners
  • Streamline ECR review, evaluation and sign-off with a fully automated system

Example of an ECR in Arena PLM

arena plm engineering change request ecr

ECR — Evaluations in Arena PLM. The evaluation view of a change request in Arena PLM captures comments about a problem and the requested action, including recommendations, raised issues and responses to those issues.

ecr status arena

ECR — Status in Arena PLM. The status view of a change request in Arena PLM shows where the request is in the workflow and what actions it will take to move the request to the next stage.


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